Running remote meetings and ensuring everyone completes their actionable tasks can be tricky. Even though you’re all most likely working from home, most people feel exhausted from the remote work setup due to longer hours, affecting their productivity. Although remote work offers numerous benefits, including flexibility, it also comes with its challenges. Many remote meetings end with employees unsure of the next steps or if they are to be doing something the entire time.
Meeting management has become more critical than ever in businesses, especially for those transitioning into a work from home setting. If you schedule decision-making meetings, you’ll need to create actionable items to achieve your envisioned goal. Gathering everyone to meet takes resources and commitment, so you’ll have to ensure that it was worth the effort. If you want to run effective meetings, you’ll have to take these four tips into mind:
1. Create Concrete Action Items
For your meeting to establish concrete progress, you’ll have to create equally tangible action items. Everyone in the meeting must understand these items, mainly the person assigned to them.
If you know enough about a topic to make a decision, establish it immediately. That way, you can detail the next steps clearly and confirm that everyone has understood them correctly. It will also ensure that people assigned to these action items know what they must do to execute them. The best action items are specific, measurable, and doable, which you must also discuss in the meeting.
2. Repeat Action Items Out Loud
Everyone involved must know the action item; if it just lies in your notes, then it will be impossible for anyone to execute it. Repeating them out loud makes it clear to all your staff about the tasks required and those responsible for fulfilling it. It also allows the scribe to double-check their minutes and ensure they’re properly recorded. That way, you can easily share meeting minutes with those who weren’t able to go to the meeting.
3. Highlight Action Items in Meeting Minutes
Now that you have your minutes, you’ll have to make sure that you highlight your action items. Group them at the top of the page so they stand out, ensuring that everyone can see them. It will also make it easier to find and reference when it’s time to follow up with the assigned people. Luckily, our app allows you to share notes afterwards, so you can focus on completing these tasks instead of worrying about organising the minutes.
4. Assign Someone to Each Action Item
The most crucial element in eliminating non-productive meetings from your company is to assign a person responsible for completing each action item along with a due date. You must do this before your session ends so that all your participants understand their role and the tasks they need to accomplish. Your key person for a task is free to ask for help from other team members, but they will be responsible for ultimately fulfilling the mission.
Make sure that you don’t overload a single staff member with an enormous meeting task, as they’ll feel stressed out. They may also delegate it to other people. Your action items must be achievable and straightforward enough for an individual to address with a bit of collaboration.
A common complaint of many employees in work from home situations is that there are too many non-productive meetings. Not only are they incredibly wasteful of their time, but they don’t produce concrete results. Fortunately, with these tips, you can manage your meeting tasks efficiently while ensuring their completion, helping you meet business goals.
Thena is a specially-designed app that helps you run your meetings smoothly and efficiently to keep your business on track. It comes with unique features that provide full accountability, allowing employees to store their actions in their to-do list while keeping track of the deadline, and highlighting overdue tasks. Request a demo today!